Physician AI Tools ("we," "us," or "our") operates the website physicianaitools.com (the "Site"). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our Site, use our services, submit tools, leave reviews, or interact with our AI-powered features.
Physician AI Tools is a project of GigHz, founded by Pouyan Golshani, MD.
1. Information We Collect
1.1 Information You Provide
- Tool Submissions: Name, email, role, specialty, and tool details when you submit a tool for review.
- Reviews: Name, email, role, specialty, and review text when you rate a tool.
- Vendor Review Applications: Contact information, company details, demo credentials, and business information when applying for a clinical review.
- Contact Information: Any information you provide when contacting us.
1.2 Information Collected Automatically
- Usage Data: Pages visited, time on site, click patterns, and referring URLs via Google Analytics 4.
- Device Information: Browser type, operating system, screen resolution, and device type.
- IP Address: Collected for rate limiting, anti-spam, and analytics. We do not use IP addresses to personally identify you.
- AI Agent Queries: Questions you ask our AI search assistant are logged to improve search quality. These are not linked to personal identities.
1.3 Cookies and Tracking
We use:
- Google Analytics 4: For anonymous site usage analytics. Google's privacy policy applies to their data collection.
- Essential Cookies: WordPress session cookies required for site functionality.
- Cloudflare: Security and performance cookies from our CDN provider.
We do not use advertising cookies, retargeting pixels, or sell data to advertisers.
2. How We Use Your Information
- To operate and maintain our AI tool directory.
- To process and display tool submissions and reviews.
- To respond to vendor review applications and contact requests.
- To improve our AI search assistant and tool recommendations.
- To prevent abuse, spam, and fraudulent submissions.
- To analyze site usage and improve user experience.
- To send notifications about your submissions or reviews (we do not send marketing emails without consent).
3. Information Sharing
We do not sell, rent, or trade your personal information. We may share information with:
- Service Providers: Google (Analytics), Cloudflare (CDN/security), Google Gemini AI (search assistant processing — queries are sent to Google's API but are not linked to your identity), and our web hosting provider (Cloudways).
- Google Sheets: Submission and vendor review data is stored in Google Sheets for operational tracking.
- Public Display: Tool reviews are displayed publicly with your first name and role (email is never displayed publicly).
- Legal Requirements: We may disclose information if required by law, subpoena, or government request.
4. Data Security
We implement reasonable security measures including:
- SSL/TLS encryption for all data in transit.
- Cloudflare WAF and DDoS protection.
- Access controls limited to authorized administrators.
- Rate limiting on all public-facing forms and APIs.
- Honeypot fields and anti-spam measures on submission forms.
No method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
5. Data Retention
- Reviews: Retained indefinitely as published content. You may request removal by contacting us.
- Submissions: Retained for as long as necessary to process and review.
- AI Agent Logs: Query logs are retained for up to 12 months for service improvement, then deleted.
- Analytics Data: Subject to Google Analytics' standard retention settings (14 months).
6. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate information.
- Request deletion of your personal data.
- Object to or restrict processing of your data.
- Data portability (receive your data in a machine-readable format).
To exercise these rights, contact us at gighz.com/contact.
7. HIPAA Disclaimer
This Site is not a covered entity under HIPAA. We do not collect, store, or process Protected Health Information (PHI). Our directory reviews and compares AI tools — we do not provide clinical services, handle patient data, or act as a business associate to healthcare providers. Information submitted through our forms (tool details, reviews, vendor applications) is business and professional information, not patient health data.
8. Children's Privacy
Our Site is intended for healthcare professionals and is not directed at individuals under 18. We do not knowingly collect personal information from children.
9. Third-Party Links
Our Site contains links to third-party AI tool websites, vendor sites, and external resources. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing personal information.
10. International Users
Our Site is operated from the United States. If you access the Site from outside the U.S., your information may be transferred to and processed in the United States, which may have different data protection laws than your country.
11. California Privacy Rights (CCPA)
California residents have additional rights under the CCPA, including the right to know what personal information we collect, request deletion, and opt out of the sale of personal information. We do not sell personal information. To exercise your CCPA rights, contact us at gighz.com/contact.
12. GDPR (EU Users)
If you are in the European Economic Area (EEA), our legal basis for processing your data is:
- Consent: For optional analytics cookies and newsletter subscriptions.
- Legitimate Interest: For operating the directory, processing submissions, and preventing abuse.
- Contract: For processing vendor review applications.
You may exercise your GDPR rights by contacting us at gighz.com/contact.
13. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Continued use of the Site after changes constitutes acceptance of the revised policy.
14. Contact
For questions about this Privacy Policy or to exercise your data rights:
- Website: gighz.com/contact
- Organization: GigHz / Physician AI Tools
- Location: United States