Practice by Numbers
About Practice by Numbers
Practice by Numbers is a comprehensive, AI-powered dental practice management platform designed to streamline operations, enhance patient engagement, and drive growth for dental professionals. The platform integrates various essential functions, including business analytics, patient communication, scheduling, payments, reputation management, and digital forms, into a single, unified system. This approach aims to replace fragmented tools with an all-in-one solution, providing dentists with a real-time, complete view of their practice’s performance beyond just clinical schedules.
For physicians, Practice by Numbers offers tools like Practice IQ for total visibility into practice performance through customizable dashboards, Revenue IQ to identify hidden revenue opportunities and manage unscheduled treatments, and an Enterprise Dashboard for multi-location oversight. The platform also incorporates AI-powered features such as the PiQ Assistant for extracting key performance insights, Ops AI Form Summary for automatically summarizing patient forms, and AI-powered message creation for patient communication. Additionally, it provides an integrated phone system with AI capabilities for call analysis, automated appointment scheduling, and insurance verification, aiming to reduce administrative burden and improve efficiency.
The company’s solutions are built to address the operational challenges faced by dental practices, such as rising costs and stagnant reimbursements, by providing data-driven insights and automation to optimize workflows and improve financial outcomes. Practice by Numbers emphasizes improving patient retention, treatment acceptance, and overall operational control, ultimately allowing dental teams to focus more on patient care.
Focus Areas
Business Intelligence
| Key Investors | None (bootstrapped) |
| Partnerships | Dentrix Ascend |
| Acquisitions | unknown |
| Technology | cloud-based, AI-powered, integrates with existing practice management systems (Dentrix, Open Dental, Eaglesoft) |
What Physicians Need to Know
For physicians, Practice by Numbers stands out by offering an 'analytics-first, all-in-one' platform that replaces a fragmented tech stack with a single, unified system. This means real-time visibility into practice performance, automated patient engagement, and streamlined administrative tasks, reducing the need to juggle multiple disconnected software tools. The integration with existing practice management systems ensures data flows seamlessly, providing actionable insights without manual reports or toggling between systems. The AI capabilities further reduce busywork, allowing the team to focus more on patient care and growth. The platform is designed to simplify daily operations, build consistent workflows, and improve patient journeys from booking to payment.
Practice by Numbers integrates seamlessly with leading dental practice management systems, including Dentrix, Dentrix Ascend, Eaglesoft, Open Dental, Practice-Web Dental, OrthoTrac, SoftDent, and Dolphin Management. These integrations are HIPAA-compliant and built with end-to-end encryption, ensuring secure data synchronization.
What the Web Says
Practice by Numbers is an all-in-one cloud-based software primarily for dental practices, offering solutions for analytics, patient communication, scheduling, payments, and marketing. Users consistently praise its intuitive interface, comprehensive features, and excellent customer support, highlighting its ability to streamline workflows and enhance operational efficiency. While there can be a learning curve due to its extensive capabilities, it is generally considered a valuable asset for dental professionals.
Overall: PositiveStrengths
- Comprehensive features for practice management, including patient communication, scheduling, billing, and analytics.
- Intuitive and clean user interface, making it easy for teams to adapt quickly.
- Excellent and responsive customer support.
- Automated patient communication tools, such as text messages, reminders, and online scheduling, reduce no-shows and streamline workflow.
- Robust analytics dashboard provides clear, actionable insights for business and clinical decisions.
- Seamless integration with existing practice management systems like Eaglesoft and Open Dental.
Limitations
- Some users note a learning curve due to the software's extensive capabilities.
- Core plan excludes advanced features like reactivation campaigns, review management, and online booking, which may require an upgrade.
- Full-feature pricing (Flow plan) is not publicly listed and requires contacting sales.
- Some Reddit users have reported initial issues with online scheduling and form customization, though these were generally resolved quickly.
- One Reddit comment mentioned negative experiences with the founders and would not recommend the company as an employer.
- Limited scope compared to comprehensive EHR systems like Epic, as it is solely focused on dental practice management.
Based on reviews from: G2, Capterra, Reddit, PracticeSignal, Software Finder, Emitrr, Gralio, SourceForge, Physician AI Tools
Last updated: 2026-10-12
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