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Practice by Numbers
by Practice by Numbers
· Based in United States →
— Unlock the Power of Practice by Numbers. Master the ultimate suite of technologies and software for your dental practice.
Starts at $249/month for the core plan. other plans (flow, scale, thrive) are custom priced.
Overview
Practice by Numbers offers an AI-powered solution called “Practice by Numbers” designed to optimize various aspects of practice management. The tool is primarily aimed at dental practices, including general dentistry, orthodontics, and specialty dental clinics.
- What it does: Practice by Numbers provides automated appointment reminders, aiming to reduce no-shows and improve scheduling efficiency. It also offers analytics and reporting features to help practices understand patient behavior and operational performance.
- Who it is for: The solution is specifically tailored for dental professionals and their administrative staff across various care settings within the dental industry.
- How it fits a clinical or practice workflow: The system integrates with existing practice management software to automate patient communication, sending reminders via text, email, or phone. This automation streamlines administrative tasks, allowing staff to focus on other responsibilities. The analytics features provide insights that can inform practice-wide decisions regarding scheduling, patient engagement, and marketing.
- Notable capabilities: Key capabilities include customizable reminder messages, two-way patient communication, and detailed dashboards for tracking appointment confirmation rates and patient recall effectiveness. The AI component is utilized to personalize communication and identify optimal times for patient contact.
Reviewed by Pouyan Golshani, MD — Interventional Radiologist
Key Features
- Automated Appointment Reminders
- SMS Reminders
- Email Reminders
- Automated Phone Call Reminders
- Customizable Message Templates
- Multi-Channel Delivery
- Patient Confirmation Options
- Rescheduling Options
- Reduced No-Shows
- Staff Time Savings
Use Cases
- Reducing patient no-show rates
- Improving patient attendance for scheduled appointments
- Automating patient communication workflows
- Freeing up administrative staff time
- Enhancing overall practice efficiency
- Improving patient satisfaction through timely reminders
Details
| Category | General Productivity (AI Assistants), Patient Engagement & Education, Practice Management & Scheduling |
| Pricing |
Starts at $249/month for the core plan. other plans (flow, scale, thrive) are custom priced.
|
| Deployment | Cloud-based with a lightweight program installed on the practice's server for data retrieval. |
| Mobile App | Yes |
| Data Export | Unknown |
| Languages | English (based on app store information, though the core product website does not specify multiple languages for its platform). |
| Training | Unknown |
| Target Size | Single practices, multi-practice groups, and Dental Service Organizations (DSOs). |
| Compliance | |
| BAA Available | Yes AI-estimated |
| HIPAA Compliant | Yes AI-estimated |
| FDA Status | Unknown AI-estimated — unknown |
| Integrations | |
| EHR | Not specified |
| Specialties | Dentistry |
Social Proof
| Customers | Over 5,000 providers trust their product. |
| Notable | unknown |
Support & Reliability
| Training Provided | Unknown |
What the Web Says
Practice by Numbers is an all-in-one cloud-based software designed for dental practices, offering solutions for patient communication, scheduling, billing, and analytics. It aims to streamline daily operations and enhance efficiency, with many users highlighting its intuitive interface and comprehensive features. The platform is particularly praised for its automated appointment reminders, two-way texting, and online scheduling, which have reportedly reduced no-shows and improved patient satisfaction. While generally well-received, some users note a learning curve due to the software's extensive capabilities and desire more flexibility in customization.
Overall: PositiveStrengths
- Intuitive and clean user interface, easy for non-tech-savvy staff to adapt.
- Automated appointment reminders, two-way texting, and online scheduling significantly reduce no-shows and improve patient satisfaction.
- Comprehensive analytics dashboard provides actionable insights into revenue cycle management, accounts receivable, and claims.
- Seamless integration with leading dental practice management systems like Eaglesoft and Open Dental.
- Excellent customer support, responsive and helpful with quick resolution of issues.
- Digital forms, especially the review and update option, are convenient for patients and reduce paper waste.
Limitations
- A learning curve exists due to the software's extensive capabilities.
- Some advanced features like call transcription are not included in basic packages and require upgrades.
- Limited customization options for dashboards and reports have been noted by some users.
- Occasional customer service issues, including inconsistent follow-ups and online scheduling problems.
- Connectivity issues with patient forms and scheduling have been reported.
- The core plan may be limited for long-term growth, as advanced analytics, online booking, and reactivation tools are in higher tiers.
Based on reviews from: G2, Capterra, Reddit, Practice by Numbers (official site), Software Finder, Emitrr, PracticeSignal, SourceForge
Last updated: 2026-10-12
Ratings & Reviews
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Press & Coverage
Practice by Numbers Blog
How to Reduce No-Show Appointments in Your Practice
This article discusses proven ways to reduce no-show appointments using reminders, online scheduling, waitlists, and patient communication strategies, highlighting how Practice by Numbers helps practices achieve this.
2026-06
Practice by Numbers Blog
Dental Office Communication Systems: A Modern Overview - Practice by Numbers
This overview explains how modern dental office communication systems, including those from Practice by Numbers, improve patient experience with VoIP, texting, automation, AI call intelligence, and analytics.
2026-06
Practice by Numbers
Dental Scheduling & Reminder Software - Practice by Numbers
This page details how Practice by Numbers' automated recalls and reminders eliminate no-shows, maximize practice revenue, and save staff time through customizable messages and two-way texting.
unknown
AI-TechPark
Utilizing AI-Driven Automated Reminders and Scheduling Systems...
This article mentions Practice by Numbers as an example of a platform using AI to send personalized appointment alerts, suggest doctors, and provide cost estimates to improve patient engagement.
2026-02
Practice by Numbers Blog
Stop Losing Patients Between Appointments: How Patient Relationship Management Boosts Practice Revenue
This article highlights the Practice by Numbers PRM platform, emphasizing its automated reminders, two-way texting, and comprehensive analytics to reduce no-shows and increase patient retention.
2025-12
Oral Health Group
How AI and SaaS are transforming dentistry - Oral Health Group
This piece notes that platforms like Practice by Numbers are transforming dentistry by turning data into actionable insights and streamlining patient communications through automated reminders and simplified follow-ups.
2025-03
Remedico
Top Dental Practice Management Software for Modern Clinics in 2026 - Remedico
Practice by Numbers is listed as an analytics-driven tool for Open Dental users among the top dental practice management software, offering features like automated appointment reminders.
2025-12
Practice by Numbers Blog
Maximizing Practice Efficiency: Mastering Dental Patient Engagement With PbN
This article explores how Practice by Numbers' end-to-end dental patient engagement platform, with features like SMS messaging and automated reminders, improves efficiency, retention, and growth.
2026-03
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| Last Verified: 2026-10-12 | First Added: 2026-10-11